As people get older, they realize the value of time and the importance of dedicating it to the things in life that make them the happiest. In normal everyday work, there are tons of boring and repetitive tasks that take a lot of your time. Those tasks could be easily eliminated by using innovative productivity tools.
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The next time you find yourself performing too many mouse clicks, typing the same text over and over again, or taking hours to finish a particular task, simply look for a better and more effective way to cut down on that time.
Improving productivity means optimizing your effort, saving time, and increasing your work performance. Thanks to technologies, you are not alone in this field. We propose the following tools that will help you be more productive in 2021!
EasyPDF
If you deal with a lot of PDF documents on a regular basis you must know how hard it is to edit them. More often than not they are impossible to edit and copying and pasting text on a fresh new document usually won’t help either. The only thing left is to retype everything and create a whole new document. Or maybe there is a better way after all?
By using EasyPDF and its innovative technology you can basically make any PDF editable again. It is an all-in-one PDF suite that helps you convert PDF to Word, Excel, PowerPoint, split, merge, compress PDFs and even convert scanned documents to Word, Excel, or text. On top of that, EasyPDF is completely free to use, has no limitations or ads. It is really worth trying out!
RescueTime
Not sure how you spend your time in front of the computer? RescueTime is a tool that can help. It records the programs and web pages where you spend the most time and provides you with time reports each week. With the information you receive from the tool, you can see the number of hours that you have spent in front of the computer and how those hours are distributed between email, Facebook, YouTube or other web pages that you visit frequently. With RescueTime you can see clearly how to improve your productivity and eliminate those time wasters. By using the tool you will be gaining 2+ hours of focus a day.
Hootsuite
![Install Install](https://img.17qq.com/images/fjdidjiojdz.jpeg)
Hootsuite will help you organize your posts on social networks. It has many great features, but there is one key feature that will help you be extremely productive. That feature is called post scheduling and it is the primary reason why you should be using this tool. Unlike Buffer, in Hootsuite you decide when and where to post which can be really helpful. If your social media strategy relies on a lot of content generation and posts sharing, Hootsuite will save you hours. The free version of Hootsuite allows you to manage up to 5 different accounts.
OneTab
In most cases, while researching online you find that a large number of tabs are accumulated over time. There is so much information that you would like to get back to and depending on the number and content of open tabs, the computer slows down significantly. OneTab is a free extension available for Google Chrome that allows you to turn all browser tabs into a list of web links.
You can restore them again individually if you need to consult a specific page or you can restore them all at once. This way you will be able to save 95% memory, improving computer performance and speed by reducing CPU load. OneTab also allows you to create a web page with a list of URLs that you can share with other colleagues, students, mobile devices.
Tomighty
If you know what the Pomodoro technique is, you will find this tool extremely useful. The Pomodoro Technique basically consists of dividing your work into fixed 25-minute time periods (or Pomodoros). Here are summarized 5 steps of the Pomodoro Technique for your daily work:
- Decide what task you want to accomplish
- Set the Pomodoro counter to run for 25 minutes
- Work on the task until the clock chimes and record a cycle
- Rest for 5 minutes
- Every 4 Pomodoros take a break longer than 15 minutes.
![Tomighty Tomighty](/uploads/1/1/8/6/118685561/593732648.png)
By using Tomighty you will have a clock ready to measure 25, 15, and 5 minutes and you will be able to have it all automated as well. We know it’s hard to get used to working like this, but when you do, you’ll be a true productivity ninja.
Whether you work as a freelancer from home, in a small business or in a large corporation, being more productive is a necessity and a constant ambition that everyone seeks to pursue to make their work profitable. We hope you found these apps useful and that you will use them in your day to day business activities.
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I’m a big fan of Tomighty. I have installed and used it extensively for the past year. It’s a simple timer for use with the Pomodoro technique. It helps maximize productivity and focus.
How I use the Pomodoro technique:
- Pick up a kitchen timer (like the ones crafted to resemble a tomato, or pomodoro in Italian).
- Get one sticky note and a pen. Stick the note to the right side of your desk. On the top, write “Pomodoros:”, a line down write “To do:”
- Close your email, put your phone on silent, and get away from all distractions.
- Set the timer for one Pomodoro (25 min).
- Work non-stop for that 25 minute span.
- If a fleeting thought is vying to distract you during that timeframe (‘send this quick email‘, ‘remember to order some more pens‘, ‘double check that that meeting made it to my calendar‘, or ‘send that cute picture of my kid to grandma‘), jot it down on a sticky note for later.
- When your 25 min is up, count yourself one Pomodoro on the top of your sticky note.
- Set your timer for inter-Pomodoro time (5 min).
- Do the simple tasks on your sticky note.
- Say “BAM” every time you check one of those boxes on your to-do list.
- Don’t worry about getting through them all in this 5 min span.
- When that 5 min is up, start your next Pomodoro.
The idea is to maximize the amount of Pomodoros you do in one day, not the duration of time that you work. Aim to get 3 your first day. Try to get up to 8 a week later. Only have an hour of time to work on one day? Do two Pomodoros.
Tomighty App
With this technique, you stop counting minutes and hours and instead focus on bite-sized Pomodoros. As the day goes on and you rack up Pomodoros, you have fewer distracting thoughts and more productive time. For me, watching the clock causes a mild, counterproductive agitation. I don’t have this response counting Pomodoros.
This system helps you optimize your 1. Productivity requiring extended focus (writing papers, etc.), and 2. Productivity requiring little focus of silly things that you are putting off for later (quick emails, etc.).
Tomighty Alternative
In my opinion, the only drawback of the Pomodoro technique is the kitchen timer. It’s not quiet. Unless you have an office with a door and walls with soundproofing or work from home by yourself, this timer will cause problems with neighbors. Its not-so-quiet countdown/clicking and jarring ring will annoy folks in libraries, coffee shops, or cubicle communities.
Tomighty Posture Corrector
Tomighty is a Java-based applet that replicates the tomato timer, written by Célio Cidral Junior. It has a lovely countdown click and time’s-up ring. It’ll keep track of your Pomodoros. It’s free and open source and should work on any computer (PC, Mac, Linux) with Java. Though, not the stock version of Java. I have struck out many times trying to figure out the correct version of Java to install and use. Every time I figure it out, I say “I should write this down.” Then I don’t. Fortunately, there is beta version written in C++ for Windows that doesn’t require Java. Just save the folder on your desktop and run the executable.